Overall Purpose of the Position:
Working in the Finance Department under the direction of the Finance and Admin Manager will ensure the accuracy and completeness of Samdhana accounting records and will have primary responsibility for managing the monthly accounting cycle.
Responsibilities:
Finance Management:
- Daily management of the accounting officer.
- Oversee daily cash count with the finance assistant for Disbursement.
- Manage the month end accounting close process, ensuring the accuracy and completeness of the ledger, sub journals and all supporting documentation in all transactions.
- Primary responsibility for maintaining the general ledger software files, including set up and maintenance of new project accounts, regular back up of files, etc.
- Review sub journals and upload data to the general ledger.
- Prepare revenue recognition entries and other final closing journal entries.
- Enter, post, and maintain filing of monthly journal entries.
- Prepare month end balance sheet account reconciliations.
- Assists Finance Manager in preparing financial reports to be submitted both to the management and finance committee
- Coordinate the preparation and ensure the on-time submission of the monthly reporting package to FM.
- Oversee the maintenance of all accounting records, ensuring that records are complete, accurate and safeguarded.
- Assist in the training and support of the finance assistants, including answering daily questions, training new hires, making field visits, etc.
- Monitor cash and bank balances and coordinate monthly cash flow requests from; prepare consolidated cash flow requests to Donor.
- Submit a monthly report to the finance manager on all accounts receivables, accounts payables. Reports should reflect aging of all accounts including all advances of employees, partners and third partner. These include unliquidated personnel advances; partners advances/status of financial reports, inter-project transactions
- Prepare monthly bank reconciliation for review by the Finance Manager on a monthly basis
- Prepares an annual Bureau of Internal Revenue Alpha listing for compensation and expanded withholding tax and ensures the timely submission to the BIR;
- Preparation and filing of monthly tax returns to the relevant authorities, as follows;
- Organize and update the organization’s tax policies
- Assist the Finance Manager in responding to audit inquiries.
- Conduct himself/herself both professionally and personally in such a manner as to bring credit to Samdhana and to not jeopardize its Samdhana mission.
- Attends regular monthly meetings.
Team Management
Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.
Contribute to finance team-building efforts, help team members identify problem-solving options and ensure the integration of all team members into relevant decision-making processes.
Other:
And other assignments that may be given by the Executive Director
Interested applicants may send their resume and application letter to karl@samdhana.org.