As an HR OFFICER, you are expected to perform Human Resource Support Services to Hyperstacks, Inc. including but not limited to the following responsibilities:
A. Compensation and Benefits Administration
- A.1. Assists in processing of government mandated benefits and claims such as SSS, HMDF, PHIC, BIR Tax updates, and TIN processing
- A.2. Represent the company in any affairs involving SSS, HDMF, Philhealth, and BIR
- A.3. Provides PHIC requirements as requested by Hyperstacks employees
- A.4. Documents all necessary changes and updates to employees benefits and compensation
- A.5. Prepares the files/remittance report for various government agencies such as SSS, PHIC and HDMF
B. Training and Development
- B.1. Assesses the training needs of the employees through consultation and monitors and updates the development progress of the each employees
- B.2. Administers trainings and initiatives, including analysis, design, development, implementation and evaluation and ensuring training records are fully up to date
- B.3. Delivers, evaluates, monitors feedback and checks effectiveness of training sessions
- B.4. Ensures that quality and cost effective services are offered by identifying and monitoring training KPIs and preparing reports that includes training costs, budget, and delivery of courses
- B.5. Reviews learning and development records, identify and collate training needs, and identify the gaps
- B.6. Introduces and implements new training processes and systems to record and review training needs and delivery
- B.7. Works closely with developers and project managers to review learning and development interventions for technical competencies, behavioral competencies, leadership development and personal effectiveness
- B.8. Maps out training plans for new intakes and allocate required training and induction programs on commencement with company
C. Recruitment and Selection
- C.1. Conducts new employee orientations; processes requests for background and reference checks, and verifies new hire information
- C.2. Handles recruitment for Hyperstacks including consultants/project based/contractors
- C.3. Handles interview process and facilitates scheduling of interviews with management
- C.4. Maintains process for obtaining and tracking applicant flow data through Applicant Databank
- C.5. Provides prompt application/interview feedback to applicants
- C.6. Prepares and maintains employee files, maintains prospective and current employee documentation through database and 201 files
D. Payroll and Timekeeping
- D.1. Processes payroll and timekeeping including payroll deductions and benefits for employees
- D.2. Enters payroll and employee information into HR database
- D.3. Monitors and verifies tardiness and absences and out of office activities
- D.4. Releases updated pay slips to employees during every payout
E. Performance Management
- E.1. Monitors the performance review of probationary and regular employees; sends out review forms to their respective leads and coworkers
- E.2. Ensure timely communication/execution/completion of the performance management process
- E.3. Distribution of performance evaluation
- E.4. Compute performance ratings; records performance evaluation results
F. Organizational Development
- F.1. Assists in the creation and interpretation of company policies and programs
- F.2. Assists in the administration of company’s disciplinary process and observance of due process
- F.3. Assist in creating and developing job description
- F.4. Assist in advising management on career development, work matters, industrial matters, and personal problems including staff issues and concerns
G. Employee Relations
- G.1. Works closely with other departments, increasingly acting as a consultancy professional, and assisting employees in understanding and implementing procedures and policies
- G.2. Prepares information regarding company policies, procedures, events, etc.
- G.3. Ensures legal and policy compliance; investigate issues thoroughly and objectively
- G.4. Exit interview and submits summary of exit interview
- G.5. Receives and evaluate complaints and reports against employee and conducts investigation on complaints and grievances
- G.6. Prepares Incident Report (IR) to concerned individuals involved in a case or incident following due process
- G.7. Implements and monitors preventive suspension and penalties imposed on erring employees
- G.8. Provides counseling, grievance and discipline for all staff
- G.9. Facilitates the resolution of any employee relations problems
- G.10. Counsels employee regarding work, family or personal problems
- G.11. Prepare reports on complaints, counseling, grievances, survey and other adhoc tasks
- G.12. Facilitate team building, company outing, company sports fest, company Christmas party & and other employee relations programs
H. Office Management
- H.1. Maintains hard-copy filing, safekeeping of HR office documents (filing, 5S application, etc.)
- H.2. Transmits outgoing documents and ensures hard and soft filing and monitoring of received/transmitted files
- H.3. Attends to employees' inquiries when necessary and as requested
- H.4. Prepares HR-related communication and correspondence photocopies, faxes and email documents, and performs other clerical functions