Job Summary:
Responsible for purchasing supplies, tools, equipment, and spare parts from various vendors and suppliers.
Duties and Responsibilities:
· Purchasing Process
o Process quotation to supplier for the prices and availability of product items inquired by the sales department and submit to purchasing head for approval.
o Coordinates with all departments and branches for items to be purchased through purchase requests
o Process purchase order on the same day as requested.
o Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; securing approval from head purchaser or top management.
· Inventory and Delivery Monitoring
o Ensures timely delivery and completeness of ordered items by securing waybill and packing list from suppliers.
o Resolves delivery discrepancy with suppliers.
o Resolves with supplier for warranty claims and its additional delivery charges.
o Review invoice and PO for price discrepancy prior to submission of RR to accounting department
o Submit to purchasing head of supplier’s performance evaluation in terms of efficiency and timeliness of delivery of orders.
o Coordinates with the Head Purchaser and other concerned departments for stocking inventory.
o Coordinate with supplier for stock return and shipment.
· Reports and Other Clerical Tasks
o Review the completeness and correctness of Receiving Reports, Purchase orders, waybill, and other necessary document prior to submitting to the Accounting Department for payment processing.
o Manages relationships with vendors and suppliers by locating new or maintain existing vendors and suppliers.
o Records history of transactions by filing documents such as Purchase Orders, price quotation.
o Inform to purchasing head and pricing encoder for price updates or increase.
o Performs other related tasks as directed by the superior.
o Coordinate with price encoder for price updates
Requirements:
· Bachelor’s degree in any business-related course
· Proven work experience in a Purchasing role
· Effective oral and written communication skills
· Orientation towards details
· Organizations and Multi-tasking skills
· Basic computer skill