Canvass Materials / Supplies on a regular basis
Collate purchase orders and purchase requisitions in order to order materials, goods and supplies.
Determine if inventory quantities are sufficient for needs, ordering more materials when necessary. Review deliveries against the orders.
Track the status of requisitions, contracts, and orders.
Deal with non-supplied, under orders, over orders and damaged goods.
Produce and maintain all reports.
Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
Ensure that any invoices are sent to accounts for payment.
Prepare, maintain, and review purchasing files, reports and price lists.
Other duties as assigned by the head.