• Greet clients and set a positive office atmosphere
• Answer the phone, take messages, and redirect calls to appropriate office
• Organize and maintain files and records; update when necessary
• Create and maintain updated documents and spreadsheets
• Oversee sorting and distribution of incoming mail
• Prepare outgoing mail (envelopes, packages, etc.)
• Operate office equipment, such as photocopier, printers etc.
• Organize bookkeeping and issue invoices/checks
• Record minutes of meetings and dictations
• Inventory the stock of office supplies and order what is needed
• Other task may arise as instructed by the Operations Manager