THE VICE CHANCELLOR FOR FINANCE AND ADMINISTRATION of University of Science and Technology of Southern Philippines is Urgently Hiring for SECRETARY (JOB-ORDER)
QUALIFICATIONS:
Education:
• At least a Bachelor’s Degree graduate in related field
Experience and Additional Competencies:
• Minimum of 1 year related experience
• Experience in an executive level office
• Excellent in oral and written communication skills
• Ability to understand the administration of a higher educational institution
• Knowledge in all areas of up-to-date office practice and procedures
• Experience in preparing meeting agendas, minutes, letters and memos accurately
• Familiar in preparing work and financial plan, project procurement and management plan
• Attention to detail and proofreading skills
• Proven experience with MS Office Applications is a must
• Organizational and Filing Skills
• Attention to timeliness
• Ability to adapt to rapidly changing priorities
• Ability to work independently and as a member of a team
• With Pleasing personality
• Can work on Saturdays and holidays whenever needed
TERMS OF REFERENCE
Secretary to the Vice Chancellor for Finance and Administration
1. Assist the VCFA in all duties and responsibilities inherent to the position.
2. Assist in the monitoring of the implementation of functions and programs of the different offices under the direct supervision of the VCFA.
3. Assist the VCFA in preparing the office’s AWFP and PPMP every fiscal year.
4. Serve as the secretary of the OVCFA;
3.1. Maintain and arrange daily activities of the VCFA.
3.2. Keep records, control and scheduling appointments for VCFA
3.3. Screen all telephone calls, ensuring that appropriate information will be received by VCFA.
3.4. Compose and transcribe correspondence, documents, bulletins, and inter-office memoranda;
3.5. Monitor and process all incoming and outgoing correspondence on internal memos, business letters, e-mails for the VCFA
3.6. Prepare and schedule inter-office meetings;
3.7. Take minutes during meetings and other meetings conducted by the VCFA;
3.8. Prepare information materials for internal as well as external dissemination;
5. Keep and maintain records of the office;
4.1. Keep complete, accurate records of all meetings conducted by the VCFA
4.2. Set up and maintain an effective filing system for the OVCFA
4.3. Manage a database of all electronic files and
4.4. Develop presentations or reports for the VCFA
6. Perform other functions assigned by the VCFA.
Interested applicants may send their Curriculum Vitae, Transcript of Records (TOR) and cover letter with picture to:
Human Resource Management Office
University of Science and Technology of Southern Philippines
C.M. Recto Avenue, Lapasan, Cagayan de Oro City
Or Email to: hrmumust@gmail.com