Job description
JOB SUMMARY
Under general supervision and direction within the limits of the established process, procedure and policies of Finance and Admin department, performs a variety of routine tasks to aid in the accurate, efficient and timely recording of sales and collection of accounts. Maintains and upkeep necessary account records, process credit line application and evaluation of customers and prepares needed reports as required by the immediate head.
STATEMENT OF SPECIFIC DUTIES
- I. SALES AND INVENTORY MANAGEMENT
- 1. Process invoicing of sales orders based on the required attachments. Ensure reconciliation of daily sales with the supporting documents and reports provided by the Store in-charge.
- 2. Ensure confirmation of cash sales deposit as reflected in the passbook prior recording of sales.
- 3. Conduct regular store visit for reconciliation of sales and inventory.
- 4. Ensure reconciliation of daily sales with the daily inventory report submitted by the Inventory in-charge.
- 5. Conduct regular inventory count with the inventory analyst or store in charge and account for any variances.
- II. CREDIT, COLLECTION, AND ACCOUNTS RECEIVABLE MANAGEMENT
- 1. Process credit line application of customers upon completion of required attachments. Coordinate completion of the required documents when necessary.
- 2. Conduct bank inquiries to support the credit line application of the customer, or as required by the immediate head.
- 3. Process recommendation of changes in customer’s credit line or term in accordance with the established credit policies.
- 4. Monitor daily customer credit standing and implement applicable credit policies on overdue, under/overpayment, and over limit accounts as approved by the immediate head.
- 5. Process regular issuance of Statement of Accounts and follow through a collection of payments.
- 6. Monitor deposit or transmittal of payments and immediately record the transaction once received.
- 7. Process deposit for payments received through check issuance.
- 8. Issue collection receipts to customers upon receipt of confirmed payment credited.
- 9. Work on immediate reconciliation of hanging balances and process adjustment once reconciled.
- 10. Provide regular reconciliation on the prior year’s balances and process adjustment upon approval.
- 11. Maintain proper filing of a statement of accounts, validated deposit slips, BIR form 2306 and 2307.
- 12. Conduct customer visits for collection, reconciliation, or discussion of credit-related concerns as necessary.
- 13. Conduct a regular customer evaluation (history of sales, paying habits, history of bounced checks, hanging balances, etc.) as the basis for credit changes or recommendations.
III. REPORTING
1. Prepare and submit Daily Sales report and Daily Collection report.
2. Submit weekly Accounts Receivable reconciliation update.
3. Submit monthly summary Accounts Receivable Aging and Movement Report including trend analysis on overdue, day sales outstanding, and collection efficiency.
4. Submit a monthly updates on Customer Credit Data and status of credit requirements.