Administrative Assistant Fulltime

at Fligno Software Philippines, Inc.

Job Summary

This job relies on your excellent communication and time-management skills and you’ll be working closely with our internal team and liaising with our sales staff and clients by telephone and email. This role requires you to be super-efficient and skilled in all facets of general admin and basic accounts/bookkeeping.

Qualifications/ Skills and Experience

  • Administration experience
  • Basic bookkeeping skills 
  • Accurate data entry/keyboard skills (40 wpm) 
  • Excellent English both written and oral communication skills 
  • Professional telephone manner 
  • Proficiency with MS Excel and MS Word and Google Mail and Google Apps for Business 
  • Experience with Xero (or similar) accounting software 
  • Experience with using CRM software 
  • Strong attention to detail 
  • Excellent problem-solving skills 
  • Excellent time management skills 
  • Ability to work unsupervised and work with complex procedures and guidelines 
  • Highest standards of ethics, confidentiality, and professionalism

Duties and Responsibilities would include: 

  • Monitoring of various inbound email addresses, and responding where directed
  • Recording of data in various spreadsheets 
  • Data entry and allocation of work orders 
  • Running, filtering and basic analysis of reports out of CRM as required 
  • Customer Invoicing 
  • Checking all closed jobs have been billed 
  • Debt collection (individual customers and partner customers) 
  • Syncing of recurring billing system to accounting records 
  • Reconciliation of clearing Accounts 
  • Maintaining CRM integrity and customer records 
  • Preparation of recipient created tax invoices and commission payments for partners 
  • Matching of the source document to accounting transactions 
  • Entering staff Timesheets 
  • Processing staff leave requests 
  • Ordering of office supplies 
  • Other Ad Hoc Admin and basic accounts tasks 

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