FORD CAGAYAN DE ORO is looking for an Individual with the following qualifications:
ADMIN ASSISTANT
Job Description:
Receives incoming calls; facilitates correspondence with other MCMI/MGM Offices outside Cagayan de Oro and other agency necessary for the operation; prepares inventory of office and bar supplies, assisting the Admin/HR Supervisor with the operations of the department specifically with the clerical works and/or other relevant functions.
Responsibilities:
- Facilitates entire line of communication from incoming to outgoing transactions of Ford Cagayan de Oro (i.e. facsimile, telephone, party phone).
- Coordinates with the Building Maintenance Staff.
- Monitors status of equipment and infrastructure and keeps record of repairs per month.
- Requests and prepares inventories of bar and office supplies, forms.
- Assist in preparing Purchase Orders and Quotations.
- Produce copies of materials needed for the operation of all departments.
- Facilitates the repairing of damage office equipment and infrastructure together with the Building Maintenance Officer.
- Monitors Administrative-related expenses and the operational cost at Ford and Mazda Cagayan de Oro (utilities, office repairs and equipment purchases);
- Coordinates with the Building maintenance in the daily monitoring of MCMI water and electricity consumption;
- Requests and prepares inventories of bar/cleaning supplies and touch cards;
- In charge of the company staff rooms;
- Safe keeps spare keys of the entire office;
- Sets up accommodation and other arrangements for company visitors;
- Monitors custodial services such as janitorial and security (attendance & performance);
- Files and safe keeps important documents of the company (Business permits, DTI certificate etc.).
- Sets up and coordinate meetings and conferences.
- Takes down minutes of meetings.
- Assists the General Manager with report preparations
Qualifications:
- Preferably female
- A graduate of any four-year course
- Good communication skills
- Good interpersonal skills
- Computer literate
- Basic knowledge of Ford products
How to Apply:
Interested applicants may send their Resume at csalcedo@autohubgroup.com
or submit it to:
Ms. Carmella Marie Salcedo
C/O Ford – Cagayan de Oro
Kauswagan, Cagayan de Oro
Interview invitations and status updates may be sent via text message