Company: JL Diamond Star Inc.
Address: 61-a Osmena St. Brgy. 24, Cagayan de Oro
Position: EXECUTIVE ASSISTANT
Goal: To enhances executive’s effectiveness by providing information management support; representing the executive to others.
Duties:
-Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
-Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
-Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
-Represents the executive by attending meetings in the executive’s absence; speaking for the executive.
-Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
-Maintains customer confidence and protects operations by keeping information confidential.
-Completes projects by assigning work to clerical staff; following up on results.
-Prepares reports by collecting and analyzing information.
-Secures information by completing data base backups.
-Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
-Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
-Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
-Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
-Contributes to team effort by accomplishing related results as needed.
-Prepares requirements of business partners (Banks, Customers, Suppliers, Investors, etc.)
-Record Personal Finances
-Schedules appointments of medical check-up
-Assistant will be expected to fulfill additional "duties as assigned”
Qualifications:
-Female
-Good Character
-Graduate in Office Ad/Human resource/Psych/Financial Mgt.
-Administrative Writing Skills
-Reporting Skills
-Supply Management
-Scheduling
-Microsoft Office Skills
-Organization Time Management
-Presentation Skills
-Equipment Maintenance
-Travel Logistics
-Verbal Communication
Application Requirements:
-Biodata/Resume
-TOR
-2pcs of 1×1 pic or 2×2 pic
-Medical Certificate
-NBI/Police Clearance
-Certificate of Employment of previous employer
-Certificate of Training (if available)
-Barangay Clearance
-Birth Certificate of qualified dependent
-Marriage contract if married
-SSS ID or E-1
-Philhealth (MDR), HDMF, TIN # (if available)
How to Apply:
E-mail the following application requirements to jamaicotan@live.com.ph